Backing up your emails in Outlook - Revision history

Andrew: /* POP3 & IMAP */

2023-09-21T10:15:03Z

‎POP3 & IMAP

2023-09-21T10:14:05Z

2023-09-21T06:40:12Z

2023-09-20T21:34:00Z

‎WARNING

2023-09-20T20:33:32Z

‎Outlook 2013, 2016, 2021, and 365: POP3 & IMAP

2023-09-20T20:33:12Z

2023-09-20T20:31:02Z

‎Outlook 2013, 2016, 2021, and 365: POP3 & IMAP

2023-09-20T20:30:43Z

‎Outlook 2013, 2016, 2021, and 365: POP3 & IMAP

2023-09-20T20:29:26Z

‎Outlook 2013, 2016, 2021, and 365: POP3 & IMAP

2023-09-20T20:28:26Z

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-==POP3 & IMAP==
+==IMAP & POP3==
 Export your PST file

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 |}
-=Outlook 2013 & 2016=
+=Outlook 2013, 2016, 2021, and 365=
 ==IMAP==
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 |}
-=Outlook 2013, 2016, 2021, and 365: POP3 & IMAP=
+==POP3 & IMAP==
 Export your PST file

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 Outlook stores emails in a special proprietary database format called '''PST'''. PST files are very prone to corruption and data loss. For this reason we do '''not''' recommend using Outlook. If you ''are'' currently using Outlook, this guide will explain how to export your PST file for ''local'' backup. This file can then be saved to external media like flash sticks or external hard drives for on-site and off-site backup.
-If you're using Imaginet's [[Setting up your Stratus Backup service|Stratus Cloud Backup]] service, you can back up your main PST file '''without having to export it''', however it is still recommended that you crate local on-site and off-site backups as part of a [https://www.nccoe.nist.gov/sites/default/files/legacy-files/msp-protecting-data-extended.pdf 3-2-1 backup strategy].
+If you're using Imaginet's [https://www.imaginet.co.za/product/products/cloud.html Stratus Cloud Backup] service, you can back up your main PST file '''without having to export it''', however it is still recommended that you crate local on-site and off-site backups as part of a [https://www.nccoe.nist.gov/sites/default/files/legacy-files/msp-protecting-data-extended.pdf 3-2-1 backup strategy].
 =Before you begin=

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 =='''WARNING'''==
-If you have a lot of emails it may be safer, faster, and easier to back up your mail via POP3. You can set up your account as POP3 in a different mail client like Thunderbird. '''Be very careful, and be sure to set Thunderbird to NOT delete mail from the server.'''
+If you have a lot of emails it may be safer, faster, and easier to back up your mail via POP3 with a temporary setup. [[Creating a temporary pop3 account for email backup and migration|Click this link for more info about this option]].
 =Outlook 2010=

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 {|
-| style="width: 50%; vertical-align:top;" id="outlook_2016_2021_PST_backup" aria-label="outlook_2016_2021_PST_backup" | <ol>
+| style="width: 50%" id="outlook_2016_2021_PST_backup" aria-label="outlook_2016_2021_PST_backup" | <ol>
    <li>Click <kbd>File</kbd></li>
    <li>Click <kbd>Open & Export</kbd></li>

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 =Outlook 2013, 2016, 2021, and 365: POP3 & IMAP=
 Export your PST file
 {|
-| style="width: 50%; vertical-aligh:top;" id="outlook_2016_2021_PST_backup" aria-label="outlook_2016_2021_PST_backup" | <ol>
+| style="width: 50%; vertical-align:top;" id="outlook_2016_2021_PST_backup" aria-label="outlook_2016_2021_PST_backup" | <ol>
    <li>Click <kbd>File</kbd></li>
    <li>Click <kbd>Open & Export</kbd></li>
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 </ol>
 | style="width:50%; vertical-align:top" aria-describedby="outlook_2016_2021_PST_backup" | <gallery mode="slideshow" >
-File:Filemenu 1.png|'''Step 1:''' Import / Export
+File:Filemenu 1.png|'''Step 1:''' Import and Export
 File:Filemenu 2.png|'''Step 2:''' Export to a file
 File:Filemenu 3.png|'''Step 3:''' Select Outlook Data File (.pst)
-File:Filemenu 4.png|'''Step 4:'''  Select the mail folder or folder to back up
+File:Filemenu 4.png|'''Step 4:''' Select the mail folder or folder to back up
 File:Filemenu 5.png|'''STep 5:''' Choose a location and name for your backup file
 </gallery>
 |}