POP3 vs IMAP - Revision history

Andrew at 21:09, 20 September 2023

2023-09-20T21:09:18Z

Andrew: /* Outlook */

2023-09-20T21:08:06Z

‎Outlook

Andrew: /* Outlook */

2023-09-20T08:50:43Z

‎Outlook

Andrew at 08:05, 20 September 2023

2023-09-20T08:05:59Z

Andrew at 08:05, 20 September 2023

2023-09-20T08:05:11Z

Andrew at 07:56, 20 September 2023

2023-09-20T07:56:07Z

Andrew at 07:55, 20 September 2023

2023-09-20T07:55:17Z

Andrew at 07:53, 20 September 2023

2023-09-20T07:53:29Z

Andrew at 07:51, 20 September 2023

2023-09-20T07:51:23Z

Andrew: /* Apple mail */

2023-09-20T07:50:16Z

‎Apple mail

@@ Line 39: / Line 39: @@
    <li>The email could be moved to the <kbd>Deleted items</kbd> or <kbd>Trash</kbd> folder, which:
      <ul>
-       <li>can set to empty when you close your mail client</li>
+       <li>can be set to empty when you close your mail client</li>
        <li>can be set to empty periodically every few days</li>
        <li>can be set to never empty automatically. '''This can lead to unexpected storage usage'''</li>

@@ Line 97: / Line 97: @@
 </ul>
-<mark>For all versions of Outlook</mark>, you'll see a list of your email accounts with <kbd>Name</kbd> and <mark><kbd>Type</kbd></mark>. Take note of the <kbd>Type</kbd> of your email account, which will be <mark>listed as '''IMAP/SMTP''' or '''POP3/SMTP'''</mark>.
+<mark>For all versions of Outlook</mark>, you'll now see a list of your email accounts with <kbd>Name</kbd> and <mark><kbd>Type</kbd></mark>. Take note of the <kbd>Type</kbd> of your email account, which will be <mark>listed as '''IMAP/SMTP''' or '''POP3/SMTP'''</mark>.
 ==Thunderbird==

@@ Line 74: / Line 74: @@
      <ol>
        <li>Click <kbd>File</kbd>.</li>
-       <li>Click<kbd>Account Settings</kbd>.</li>
+       <li>Click <kbd>Account Settings</kbd>.</li>
        <li>Click the <kbd>Email</kbd> tab.</li>
      </ol>
@@ Line 83: / Line 83: @@
        <li>Click <kbd>File</kbd></li>
        <li>Click <kbd>Account Settings</kbd>.</li>
-       <li>Click the new <kbd>Account settings</kbd> option that appears.
+       <li>Click the new <kbd>Account settings</kbd> option that appears.</li>
      </ol>
    </li>
@@ Line 89: / Line 89: @@
    In Outlook 2021 and 365
      <ol>
-       <li>Click <kbd>File<kbd>
+       <li>Click <kbd>File<kbd></li>
-       <li>Click<kbd>Account Settings<kbd>
+       <li>Click<kbd>Account Settings<kbd></li>
-       <li>Click <kbd>Manage Profiles<kbd>
+       <li>Click <kbd>Manage Profiles<kbd></li>
-       <li>Click <kbd>Email accounts<kbd>
+       <li>Click <kbd>Email accounts<kbd></li>
      </ol>
    </li>

@@ Line 60: / Line 60: @@
 |}
 </onlyinclude>
+If you're unsure of whether  you're using POP3 or IMAP, you can check the '''account settings''' in your mail client. We've outlined how to do this below. Skip to the section that applies to your mail client:
 =Am I using POP3 or IMAP?=

@@ Line 33: / Line 33: @@
 </ul>
-|| When you delete an email in your mail client, that email '''may''' be removed from the server, '''or''' or may be moved into the ''deleted items'' folder on the server.
+|| Emails are left on the server '''at least''' until you delete them from your mail client.
 |-

@@ Line 5: / Line 5: @@
 ! style=width:40em | POP3
 ! style=width:40em | IMAP
 |-
 | Emails are '''downloaded'''.
 <ul>
@@ Line 19: / Line 21: @@
    <li>The content of an email is ''usually'' only downloaded to your device when you click an email to read it, '''however''' you can change this behaviour with a setting in your mail client.</li>
 </ul>
 |-
 | Downloaded emails can be left on the server '''or''' removed from the server, and this behaviour is controlled by a setting in your mail client.
 You can set your mail client to
@@ Line 28: / Line 32: @@
    <li>delete email from the server '''when you delete it from your mail client'''</li>
 </ul>
 || When you delete an email in your mail client, that email '''may''' be removed from the server, '''or''' or may be moved into the ''deleted items'' folder on the server.
 |-
 | Sent mail is not stored on the server.
 || Sent mail '''may or may not''' be stored on the server.
 |-
 | If you've sorted your email into folders, these folders exist '''on your device''', not on the server.
 || Your custom folders exist on your device, and '''may or may not''' exist on the server.
 |}
 </onlyinclude>

@@ Line 12: / Line 12: @@
    <li>'''However''' some mail clients, notably ''Microsoft Outlook'', might handle your email files differently.</li>
 </ul>
 || Emails are '''synced'''.
 <ul>

@@ Line 19: / Line 19: @@
 </ul>
 |-
-| Downloaded emails can be left on the server '''or''' removed from the server, and this behaviour is controlled by a setting in your mail client. You can set your mail client to
+| Downloaded emails can be left on the server '''or''' removed from the server, and this behaviour is controlled by a setting in your mail client.
 <ul>
    <li>'''never''' delete mail from the server</li>

@@ Line 87: / Line 87: @@
 ==Apple mail==
+<ul>
-====MacOS 13====
+  <li>MacOS 13
+    <ol>
-Open the Mail app, and then click '''Mail'''.
+      <li>Open the Mail app</li>
+      <li>Click <kbd>Mail</kbd></li>
-Click '''Settings''' then click '''Accounts'''.
+      <li>Click <kbd>Settings</kbd></li>
+      <li>Click <kbd>Accounts</kbd></li>
-Select your account on the left, and then click the '''Server Settings''' tab on the right.
+      <li>Select your account on the left</li>
+      <li>Click the <kbd>Server Settings</kbd> tab on the right</li>
-The incoming server will be listed at the top of the ''Server settings'' tab like ''Incoming Server ('''IMAP''')'' or ''Incoming Server ('''POP3''')''.
+      <li>The incoming server will be listed at the top of the <kbd>Server settings</kbd> tab like <kbd>Incoming Server (<mark>IMAP<mark>)</kbd> or <kbd>Incoming Server (<mark>POP3</mark>)</kbd></li>
+    </ol>
-====MacOS 12 and earlier====
+  </li>
+  <li>MacOS 12 and earlier
-Open the mail app and click '''Mail'''.
+    <ol>
+      <li>Open the mail app and click <kbd>Mail</kbd></li>
-Click '''Preferences''', and then click '''Accounts'''.
+      <li>Click <kbd>Preferences</kbd></li>
+      <li>Click <kbd>Accounts</kbd></li>
-Click the '''Server Settings''' tab on the right.
+      <li>Click the '''Server Settings''' tab on the right</li>
+      <li>The incoming server will be listed at the top of the <kbd>Server settings</kbd> tab like <kbd>Incoming Server (<mark>IMAP</mark>)</kbd> or <kbd>Incoming Server (<mark>POP3</mark>)</kbd>
-The incoming server will be listed at the top of the ''Server settings'' tab like ''Incoming Server ('''IMAP''')'' or ''Incoming Server ('''POP3''')''.
+    </ol>